Banks & Bearwood Medical Practice

01202 593444

[email protected]

Data Protection

We understand how important it is to keep your personal information safe and secure and we take this very seriously. We have taken steps to make sure your personal information is looked after in the best possible way and we review this regularly.

Please read our Privacy Notice carefully, as it contains important information about how we use the personal and healthcare information we collect on your behalf and your rights as a patient under the Data Protection Act 2018.

If you require a copy of our privacy notice emailed to you or read aloud please call the surgery.


Data Sharing

From May 1st 2018, your GP held health record was made available to other healthcare professionals who use the SystmOne clinical computer system e.g. district nurses, community matrons, health visitors and podiatrists etc. Sharing of information in this way is designed to ensure that the healthcare professional looking after you has the most relevant information, enabling them to provide you with the most appropriate care. In order to view your record the member of staff must be directly involved in your care and you must have given your permission for your GP record to be viewed.


Click here to find out how we use your medical records.

If you require a copy of our data sharing information emailed to you or read aloud please call the surgery.

If you are not sure if you wish your information to be shared in this way, please have a look at the “How we use your medical records” leaflet which includes an opt-out form. Please return the form to Reception. If you have previously asked us not to share your record, then your opt-out has already been recorded.

More information can also be found on the NHS choices website


General Practice Data for Planning and Research

From 1st September 2021 NHS Digital will securely extract GP Practice information, on a daily basis, and provide access to patient data to the NHS and other organisations who then use it to improve health and social care for everyone. The information will be used to support health and care planning in England, looking at the following:


  • research of the long-term impact of coronavirus on the population;
  • analysis of health inequalities;
  • research and development of cures for serious illnesses.


Further information about GPDfPR can be found here.

NHS Digital will primarily use patient information in a way that does not identify you (your information will be pseudonymised).  However, they will be able to use their software to identify you in certain circumstances, and where there is a valid legal reason to do so.  NHS Digital may also share your information with third parties such as Local Authorities, Primary Care Networks (PCNs), Clinical Commissioning Groups (CCGs), research organisations, including universities and pharmaceutical companies.

Opting out

Patients who have a Type 1 Opt Out Form will  be excluded from this programme and will not have their data extracted, from the GP Practice, for this purpose. If you do not want NHS Digital to extract your information, you must complete a Type 1 Opt out form which can be downloaded here. Please return this form to the Practice as soon as possible, either by email to [email protected] or by post.

If you are happy for your data to be extracted from the Practice by NHS Digital, but want to stop it being shared with third parties such as universities and charities, you should register an opt out with the National Data Opt-Out programme. The National Data Opt-Out is applied on access or dissemination of your data.  To register an opt-out with the National Data Opt-Out, you will need to visit


Dorset Care Record

Dorset Care Record (DCR) is an electronic record linking health and social care information from Dorset General Practices (doctors’ surgeries), Borough of Poole CouncilBournemouth Borough CouncilDorset County CouncilDorset County HospitalDorset Healthcare University NHS Foundation TrustNHS Dorset Clinical Commissioning Group (CCG)Poole Hospital, and Royal Bournemouth and Christchurch Hospitals to improve care in Dorset. For more information visit the Dorset Care Record website.